Built for Construction. Run by You.
Stop juggling spreadsheets, Xero, WhatsApp groups, and email inboxes. Opus brings your project costs, invoicing, subcontractor management, equipment compliance, and team communication into one platform — with real-time Xero integration built in.
No credit card required · Set up in under 10 minutes · Works with your existing Xero account
Construction businesses deal with this every day
If you're running a construction company in Australia, you know these problems well. Most project management tools weren't built for how builders actually work.
Project costs scattered across spreadsheets
Labour, materials, subcontractors, equipment hire — tracked in different places with no single source of truth on project profitability.
Subcontractor invoices pile up
Subbies send invoices by email, text, even on paper. Matching them to the right project and getting them into Xero is a full-time job.
Equipment compliance is a headache
Anchor testing dates, service schedules, and safety compliance slip through the cracks when tracked in calendars or notebooks.
Progress claims take too long
Creating progress claim invoices means cross-referencing the original contract, previous claims, and variation orders — often manually in Excel.
Xero and project tools don't talk
Your accountant works in Xero, your project managers work in spreadsheets, and nobody has the full picture until month-end reconciliation.
How Opus solves it
Six capabilities designed specifically for how construction businesses operate — from first enquiry through to project completion and final account.
Project Cost Tracking with Real-Time Xero Sync
Every dollar flowing in and out of a project is visible in real time. Invoices raised, bills received, and expenses logged are automatically synced with Xero so your project financials and accounting ledger always match. No more month-end surprises — you can check project profitability at any moment and know the numbers are accurate.
- Live cost-to-complete analysis
- Automatic Xero reconciliation
- Margin alerts when budgets drift
Project Cost Tracking
Opus Management Platform
Progress Claim Invoicing from Projects
Generate progress claim invoices directly from the project record. Opus tracks the original contract value, approved variations, previous claims, and retention — then calculates the amount due for the current claim automatically. One click sends the invoice to Xero and your client simultaneously.
- Contract value and variation tracking
- Retention calculations built-in
- Claim history per project
Progress Claim Invoicing
Opus Management Platform
Subcontractor & Supplier Bill Management
Import subcontractor and supplier bills from Xero or create them directly in Opus. Every bill is allocated to the correct project, so you always know how much of a project's budget has been consumed by third-party costs. AI-assisted categorisation means less manual data entry and fewer miscoded expenses.
- Automatic project allocation
- AI-powered categorisation
- Bulk import from Xero
Subcontractor & Supplier
Opus Management Platform
Equipment Compliance & Maintenance Tracking
Track every piece of equipment from scaffolding and EWPs to power tools and vehicles. Opus records anchor testing results, service dates, next-due dates, and compliance certificates. Get automatic alerts before certifications expire so you never send non-compliant gear to site.
- Anchor test result logging with photos
- Automated expiry reminders
- Full service history per asset
Equipment Compliance &
Opus Management Platform
Team Collaboration On-Site & In-Office
Built-in team chat with automatic project channels means your site managers, office staff, and subcontractors can communicate in context. Share photos, documents, and updates tied directly to the project — no more searching through WhatsApp groups or email threads to find that one photo of the defect.
- Auto-created project channels
- Photo and file sharing
- Works on mobile for site crews
Team Collaboration On-Site
Opus Management Platform
AI-Powered Profitability Analysis
Ask Opus's AI assistant questions in plain English: "Which projects are over budget?", "What's our average margin on residential builds?", "Show me all subcontractor costs for the Smith renovation." Get instant, data-backed answers drawn from your live project and financial data — no report building required.
- Natural language business queries
- Real-time data analysis
- Powered by Anthropic Claude AI
AI-Powered Profitability Analysis
Opus Management Platform
How a construction project flows through Opus
From the first phone call to the final profitability report, every step of the construction project lifecycle is managed in one connected platform.
Lead Capture
A new enquiry comes in — by phone, email, or your website. Opus captures it as a lead with the client's details, project scope, and estimated value. AI can enrich the lead with publicly available business information automatically.
Quote & Proposal
Create a professional fee proposal directly from the lead. Opus generates formatted Word or PDF documents with your branding, scope of works, pricing schedule, and terms. Upload existing proposals and let AI parse the contract value and line items.
Active Project
When the client accepts, convert the lead into an active project with one click. Opus creates the project record, sets up a team chat channel, provisions a SharePoint folder structure, and syncs the client contact to Xero — all automatically.
Progress Claims & Billing
As work progresses, raise progress claim invoices against the contract. Opus tracks the percentage complete, previous claims, approved variations, and retention. Each claim syncs to Xero instantly so your accounts receivable is always current.
Cost Tracking & Monitoring
Subcontractor bills and supplier invoices flow in from Xero and are automatically matched to projects. Your dashboard shows real-time cost-to-complete, actual vs. budget variance, and projected final margin for every active job.
Completion & Review
When the project completes, Opus generates a final profitability report. Compare original estimate against actual costs, review margin performance, and archive the project with all documentation, communications, and financial records intact for future reference.
Xero Integration Built for Construction
Most project management tools offer basic Xero connectivity. Opus was built with construction accounting workflows in mind — progress claims, project-level P&L, subcontractor bill allocation, and tracking categories all work natively.
Official Xero Connected App
OAuth 2.0 secure connection — your data never leaves the Xero API
Two-Way Invoice Sync
Invoices created in Opus appear in Xero within seconds. Payments received in Xero update the project record in Opus. Your project managers and accountant always see the same numbers without manual data re-entry.
Bill Import with Project Allocation
Subcontractor and supplier bills entered in Xero are automatically imported into Opus and allocated to the correct project. AI assistance matches bills to projects based on contact, description, and tracking categories.
Tracking Categories for Projects
Opus leverages Xero tracking categories to segment revenue and expenses by project, division, or cost centre. This gives your accountant full visibility in Xero while project managers see the same breakdown in Opus.
Contact Synchronisation
New clients created in Opus sync to Xero as contacts, and vice versa. No duplicate data entry, no mismatched client records. One client record across both systems.
Expense Categorisation
AI-powered categorisation maps Xero chart of accounts codes to Opus expense categories. Transactions are coded correctly in both systems with minimal manual intervention.
GST & Tax Handling
All invoices and bills respect Australian GST rules. Opus calculates GST on line items and syncs the tax-inclusive and tax-exclusive amounts to Xero for accurate BAS reporting.
Frequently asked questions
Common questions from construction businesses considering Opus.
Is Opus suitable for small construction companies or just large builders?
Opus is designed for construction businesses of all sizes, from sole-trader builders running a handful of projects to mid-size construction companies managing dozens of concurrent jobs. The platform scales with you — start with the features you need and enable more as your business grows. Our pricing tiers ensure small builders aren't paying for enterprise features they don't use.
How does Opus handle progress claim invoicing for construction projects?
Opus tracks the full lifecycle of a construction contract: original contract value, approved variations, previous claims, retention percentages, and the current claim amount. When you raise a progress claim, Opus calculates the net amount due automatically, generates a professional invoice, and syncs it to Xero. You can see the complete claim history for every project at a glance.
Can I track subcontractor costs against individual projects?
Yes. Every subcontractor invoice (whether entered directly in Opus or imported from Xero) is allocated to a specific project. Opus shows you the total subcontractor spend per project alongside your other costs — materials, labour, equipment hire — so you get a complete picture of project profitability. AI-assisted categorisation helps ensure bills are coded correctly.
Does Opus replace Xero or work alongside it?
Opus works alongside Xero — it doesn't replace it. Your accountant continues to use Xero for BAS lodgement, bank reconciliation, and financial reporting. Opus adds the project management, cost tracking, and operational layer on top. The two-way sync means data flows seamlessly between both systems, eliminating double handling.
How does the equipment compliance tracking work for construction?
Opus maintains a register of all your equipment and assets. For each item, you can record anchor test results (with date, result, and photo evidence), service histories, compliance certificates, and next-due dates. The system sends automatic alerts when certifications are approaching expiry, so you can schedule re-testing before gear needs to go to site.
Can my site managers and office staff both use Opus?
Absolutely. Opus is a web application that works on desktop, tablet, and mobile. Site managers can update project progress, upload photos, and communicate via team chat from their phone on-site. Office staff manage financials, generate invoices, and run reports from their desktop. Everyone works from the same real-time data.
Ready to run construction your way?
Join Australian construction businesses already using Opus to track projects, manage costs, and stay on top of compliance. Start your free trial today.
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